Job Description

The Role

We are seeking a self-starter, highly organized Operations Manager to support a fast-paced, entrepreneurial commercial real estate investment firm based in Denver. This role combines executive support with day-to-day operational oversight, HR coordination, legal/transactional assistance, investor relations workflows, marketing oversight and analyst support. You’ll work closely with the executive team and analysts to ensure the firm operates smoothly across all functions.

This role is designed for someone who thrives in a dynamic, high-performance environment and wants a front-row seat to the inner workings of a real estate investment firm. You’ll be trusted with confidential information, key workflows, and direct communication with the principals of the company, investors, vendors, legal counsel, and internal stakeholders.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, scheduling, and communication for principals
• Prepare meeting materials and track follow-up items for internal and external meetings
• Coordinate travel and internal/external event logistics
• Support project management and ad hoc tasks from the executive team

Operations, HR & Document Management

• Manage vendor relationships, software subscriptions, and internal workflows
• Coordinate employee onboarding/offboarding, benefits, and HR documentation
• Maintain organized and intuitive SharePoint directories for corporate, legal, and property-level files
• Ensure consistent naming conventions, file version control, and data integrity across platforms
• Support implementation and upkeep of business operations platform, EOS® system, (scorecards, L10s, rocks, etc.)
• Maintain office supplies & cleanliness

Paralegal & Transaction Support

• Draft and track LOIs, NDAs, vendor agreements, and basic legal correspondence
• Assist in reviewing and managing PSAs, closing checklists, and due diligence deliverables
• Coordinate document execution and signature tracking with attorneys, lenders, and third parties
• Maintain corporate records, entity org charts, and legal compliance documentation

Investor Relations & Treasury Support

• Help manage investor communications, capital calls, distributions, and quarterly updates
• Upload documents, track capital activity, and maintain investor records in our investor relationship platform, Juniper Square
• Assist with logistics for investor events, webinars, and mailing initiatives
• Support treasury functions including wire prep, bank account monitoring, and reporting workflows

Analyst & Deal Team Support

• Assist with documentation/tracking of various tasks across the current portfolio
• Support construction/project management across the portfolio
• Help review/proof investment committee materials and pitch decks
• Maintain up-to-date data rooms and support diligence document delivery for active deals

Marketing & Event Planning Support

• Maintain and organize investor relationship events
• Create and maintain company marketing and branding strategies

Ideal Candidate Profile

• 3+ years of experience in a high-performance executive, operations, or legal support role
• Background in commercial real estate, legal, finance, or investment management preferred
• Strong organizational skills and attention to detail with experience managing complex documentation workflows
• High proficiency in Microsoft 365 (Excel, Outlook, PowerPoint) and SharePoint
• HR experience is a plus
• Familiarity with EOS® or other structured operating systems is a bonus
• Strong communication skills and discretion when handling sensitive information
• Hardworking and committed to going the extra mile to deliver excellent results
• Accountable with a strong sense of ownership and integrity in all tasks
• A thoughtful, strategic thinker who approaches challenges analytically and proactively
• Committed to always doing the right thing, with honesty, transparency, and ethics guiding every decision
• Brings a positive attitude to work each day, enjoys team collaboration, and contributes to a fun, professional culture

Benefits

• Eligible for coverage under Knightbridge’s health insurance plan starting on your employment commencement date
• Eligible to participate in Knightbridge’s 401(k) retirement plan after 90 days of employment
• Paid time off (PTO) provided
• Company-issued computer with Microsoft Office 365, monitors, and keyboard
• Dedicated desk space at the Knightbridge office
• Off-site parking space provided

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