Job Description
The Role
JOB OFFER CONTINGENT ON SUCCESSFULLY COMPLETING A BACKGROUND CHECK. Hours: 8:00-5:00 – some overtime as needed. 100% on-site.
• Oversee the day-to-day office services and facilities operations.
• Manage the office services staff and functions, including reception, hospitality, and facilities.
• Liaison for outsourced vendor of mail, messenger, copy, scanning, and supplies.
• Main liaison with building management. Oversee and process building requests for services such as freight elevator, building engineering, climate control, etc.
• Update building on security needs such as access cards for new and departing employees, and no-admittance lists.
• Manage building parking contracts.
• Coordinate and schedule equipment repairs, installations, and maintenance work with vendors.
• Prepare annual budget and approval and monitoring of expenses. Review and approve vendor invoices.
• Manage office moves. Purchase office furniture and equipment.
• Coordinate maintenance work (carpet cleaning, furniture repairs, installation of artwork, etc.).
• Oversee ergonomic assessments.
• Participate in and assist with disaster recovery planning.
• Participate in onboarding process of new employees.
• Assist with coordination and execution of office events.
Candidate Profile
• Bachelor’s degree preferred and of minimum of three years of experience in managing the office functions in a professional services environment.
• Proficiency in Microsoft Office Suite.
• Excellent leadership, communication, interpersonal, and organizational skills, as well as attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to manage multiple priorities and deadlines while working independently and as part of a team.
• This position is onsite five days per week. #5591
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