Job Description

Connections Personnel is hiring for a temp to hire Administrative Assistant for our client located in Somerset, NJ that specializes in a wide range of international import and export services.

The Administrative Assistant will be responsible for utilizing companies system to create vouchers as well as reporting office-related malfunctions and respond to requests or issues. Reporting to the Manager, the Administrative Assistant is responsible for processing orders and arranging shipments using accounting system and other software as needed. It is required to communicate with customers and vendors for order confirmation, clarification and delivery arrangement.

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Responsibilities:

• Navigate and utilize company’s system, Microsoft Office, Excel and Outlook.
• Office logistics liaison.
• Prepare sales contracts, purchase orders, delivery orders and shipping instructions.
• Arrange shipment and delivery receipt to our warehouse.
• Prepare vouchers for all customer orders and shipments through our system.
• Assist Office Associate for office logistics.
• Create vouchers for Accounts Receivable and Accounts Payable in company’s system.
• Create and update records ensuring accuracy and validity of information.
• Organize documents.
• Report office-related malfunctions and respond to requests or issues.
• Maintain trusting relationships with suppliers, customers and colleagues.
• Perform receptionist duties when needed.
• Communicate with customers for order confirmation, pricing, product availability, order processing and delivery arrangement.
• Input import and export shipment as well as inventory information into our system or customer and third-party warehouse EDI.
• Provide Purchase Order to vendor and input payment information into system or customer and third-party warehouse EDI.
• Work closely with warehouse department for the shipments to customers.
• Communicate with Accounting Department if any AR/AP discrepancies or any issues.
• Review monthly reports for past due balances, input reason for non-payment into our system, advise managers about collection information and contact customers about outstanding balance.

Requirements:

• Review and enter data.
• Attention to detail.
• Excellent communication skills, verbal and written skills.
• Cross-reference data accurately.
• Excellent organizational skills.
• Works well independently and with a team.
• Learn and utilize company system, Microsoft Word, Excel, Word and Outlook.
• At least 1 year administration work experience.
• Build and maintain relationships in the office and with customers/vendors.
• Knowledge of importing and exporting terminology.
• Must have High School Diploma.

Benefits:

401K, Health insurance (Medical/Dental/Vision), Life Insurance, Disability Insurance, Paid Time Off, Paid holidays offered after being hired by company.

Schedule :9 am to 5pm from Mon to Fri (1hour unpaid break).

Salary: $22-$25/hr depending on experience.

For immediate consideration please apply online at:

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